In all of the companies or maybe organizations, at some specific time, happens that one or more workers are not developing successfully the job they were hired for.
The low performance of workers happens for many different and unknown reasons. However, if we don not approach to our worker and tell him that his deficient and bad development is affecting the company, then he will do nothing to improve his performance, so, in consequence, he is going to be fired.
Remember when it is about talking with the worker about his low performance, it does not have to be verbally or through another employee, it is necessary to do through a well-written letter to make him know about this case. If by any chances, the worker does not care about the content of the letter, then the worker must be imminently and absolutely fired.
To write a letter for poor performance it is important to respect certain norms of the job included in the company. The letter for low performance must express clearly and with a few words the reasons why you consider the worker is not developing a regular and good performance and if the worker do not try to improve, then he will be fired immediately.
It is necessary to write the letter with the Name of the company the signature of the company’s chief director. But the most important, the letter must be sent along with the proofs of the low performance of the worker, these proofs may be, continuously absents or many arrivals to the job out of time or late or even the unjustified decrease of the sells, etc.
Next, I will show you two examples of letters for low performance:
Warning letter sample for poor performance 1 :
Name of the Company
City, April 2nd, 2010
Martin Vera Aguirre
Economy and Finance Office
Dear Mr. Vera
The board of directors of the Company has been making a researching and evaluation about the performance of your work during the first three months of the years and the conclusion was, the performance did not have the quality and the efficiency unlike past years.
The low performances has occurred during the months of January and March, in those months your performance and development were evaluated and the graphics show us that your work does not count with the quality enough to fulfil the necessary demands, also on the day of the regular reports, as you know it is done each month, none of these reports were sent to me and without any justification.
This situation shows us a constant decrease of you performance at the job and according with the demands of our Worker Manual Code, we will be obligated to undo your contract as soon as possible.
Ing. Manuel Penn
Human Resources Manager
Warning letter sample for poor performance 2:
Name of the Company
City, July 19th, 2010
Dear Mrs. Milan
The Chairman and Chief Directors of the Company has been making a researching and evaluation about the performance of your work during last six months of the years and the conclusion was, the performance did not have the quality and the efficiency unlike past years.
The low performances has occurred during the months of January and June, in those months your performance and development were evaluated and the graphics show us that your work does not count with the quality enough to fulfil the necessary demands, actually, the principal reason is the continuously absents (on January 4th, 5th and 17th, also February 2nd, 9th and 15th) and also the late arrivals to the job (on March 2nd, 10th, 18th, 22nd and 31st, on April 5th, 13th and 20th, and finally on June 1st, 3rd, 14th, 22nd and 28th)
If the low performance is not improved during a reasonable period of time, you will be fired immediately with no regrets.
Ing. George Starke
Chairman of the Board of Directors
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